Apply to Enrol Now!
Here is how the enrolment process works.
Step 1: Apply for a place
To apply for a place at the GAP, send an email to email@example.com with your child's name, date of birth, their level of German knowledge, and your contact details (phone and email).
Places are decided using our rules for priority ratings (listed further down). The date you apply is a factor we consider, and the earlier you apply, the better.
There is no charge to be on our waiting list.
Step 2: Wait to hear if there is a place available
You should receive an email reply to confirm we have received your application, within a few days (slightly longer in the term breaks and summer holidays). In the unlikely event that you don't hear from us, please contact us again.
Once we can place your chlid in our class lists, we will send you an Offer of Place.
If there is no place available, or if you have applied for a future year, we will put you on the waiting list.
Remember that children need to be toilet trained (out of nappies) when they attend the GAP. You can (and probably should, given our waiting lists for some years), apply for a place prior to your child being toilet trained, however!
Step 3: Visit the GAP to see us in action
Whether we can offer you a place right away or not, it pays for you to be ready for when your Offer of Place arrives. Please organise to come in and visit the GAP to see us in action. We recommend you do this no more than 3 months in advance of when you would like your child to start. See the "Considering Enrolling?" page under the Related Information links at the bottom of this page.
Received an Offer of Place email?
Once you receive your Offer of Place, email us right away to confirm you would like the place. Then visit our Terms and Conditions of Enrolment page, to find out how to pay your deposit and your fees, how to activate your membership, and when your enrolment forms are due, etc.
So... How are places allocated? When will we know if we have a place? Will my child be offered a place?
Here is how our enrolment placement and priority system works:
Our enrolment allocation process requires us to balance a number of key factors.
Firstly, because we are a bilingual playschool, language outcomes are of fundamental importance. Children speaking fluent German are given priority because their presence ensures the immersion experience, and increases the effectiveness of our bilingual program, for everyone.
We are also an organisation that values families and understands the importance of siblings being co-located where possible and having the same opportunities as each other. Siblings of current and previously enrolled children are therefore given preference.
One must also remember we are a not-for-profit organisation. We need to ensure that we have sufficient income to pay for our facilities and magnificent staff (we elect to have more than the minimum staff-to-child ratios legislated for childcare, in order to improve the experience and educational outcomes for everyone). This means that we need to try to ensure that we operate as close to capacity as possible throughout the year.
There are other factors to consider too: children’s language levels, their individual needs, family logistics, children’s friendship groups and the class dynamics.
At the beginning of each school year, we allocate term 1 places (placing children in the class right for their language comprehension level as much as possible), using the following priority system. Enrolments for children beginning later in the year are not taken into account when placing children into classes for term 1.
Priority 1: Currently enrolled children are guaranteed a place until they leave.
Priority 2: German speaking children.
Priority 3: Siblings of currently enrolled children.
Priority 4: Siblings of previously enrolled children.
Priority 5: Children with the possibility for language support at home.
Where children rank equally on the priority list, they are ranked against the next priority down, and then on the basis of the date they applied. For example, if two German speaking children (priority 2) are on the list, but one was a sibling of a current enrollee (priority 3), then s/he would receive higher priority for enrolment. If both were fluent and had siblings currently enrolled, then the date they applied for the waiting list would be considered.
The committee may exercise its discretion in allocating places, and in particular reserves the right to adjust the above priority rules to take account other factors.These factors might include (but are not limited to) giving preference to children who are likely to be enrolled at the GAP longer (ie not just for one term); giving preference to a staff member's child; or giving preference to children who will be attending 4 days a week.
If not all places are filled at the beginning of the school year, places will be offered throughout the year (noting that enrolments are not generally taken after term 2 for German language “total beginners” in the Thursday/Friday class as we find that the program has generally moved too far by this time).
Offers of place for each new year (starting in February) usually go out in October or November the previous year.
For mid-year enrolments, we take into account the point in time the child is able to start attending. The reason for this is to ensure that, as early as possible in the year, the classes are as close to capacity as possible. Because we do not know when new applications might arise, we generally do not offer a place to a child starting mid-year until 5 weeks before that child is able to start. However, we endeavour to offer places with greater notice where possible.
In amongst all that, we sometimes need to juggle our lists a bit as children need to be toilet trained (out of nappies) before they start at GAP - and children's timing on this milestone varies!
Families are most welcome to email us and ask about their status on the waiting list, and ask us to give an estimate of the likelihood they will get a place.
Spielwelt German Parents Association Inc.
PO Box 835